Effective Date: Oct 13, 2025

Last Updated: Oct 13, 2025

At Stamp Spot, your privacy is our priority. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our website, mobile app, and online notary services (collectively, the “Platform”).

1. Information We Collect

We collect information to provide and improve our services. This includes:

a. Personal Information

When you create an account, book a notary, or complete a notarization, we may collect:

• Full name
• Contact details (email address, phone number)
• Residential or business address
• Government-issued identification (for verification)
• Payment information (processed through secure third-party providers)

b. Document Information

We collect and process documents you upload for notarization, including:

• PDFs or scanned copies of documents requiring signatures
• Digital signatures and timestamps
• Notarial certificates, seals, and audit trails

c. Communication Data

Messages, notes, or chat exchanges between clients and notaries made within the platform are securely stored for service and compliance purposes.

d. Technical Information

When you use the platform, we automatically collect:

• IP address, browser type, and device information
• Log data (pages visited, time spent, and actions taken)
• Cookies and analytics data (see Section 8 below)

2. How We Use Your Information

We use your data to:

• Facilitate notary bookings and manage documents
• Verify user and notary identities
• Provide customer support and communication
• Process payments securely
• Improve platform functionality and security
• Comply with legal and regulatory requirements

3. How We Share Information

We may share information with:

• Verified Notaries — for the purpose of completing your requested notarization.
• Payment Processors — to securely handle transactions (e.g., Zelle, ACH, Stripe).
• Service Providers — for hosting, data storage, analytics, and security monitoring.
• Legal Authorities — if required to comply with applicable law, regulation, subpoena, or court order.

We do not sell, rent, or trade your personal data to third parties.

4. Data Retention

We retain your information only as long as necessary to:

• Fulfill notarization and legal obligations
• Resolve disputes and enforce our agreements
• Comply with state-specific notary recordkeeping laws

After this period, data is securely deleted or anonymized.

5. Security

We implement industry-standard safeguards including:

• SSL/TLS encryption for all data in transit
• Encrypted document storage
• Multi-factor authentication for notaries and staff
• Regular audits and vulnerability monitoring

While we take every precaution, no online system is completely secure. You share data at your own risk.

6. Your Rights

Depending on your jurisdiction, you may have rights to:

• Access a copy of your personal data
• Request correction or deletion of data
• Withdraw consent where applicable
• Request a copy of data in a portable format

You can exercise these rights by contacting us at [Insert Contact Email].

7. Children’s Privacy

Our services are intended for adults (18+). We do not knowingly collect data from minors. If we learn that we have inadvertently collected information from a child, we will delete it immediately.

8. Cookies & Tracking

We use cookies and similar technologies to:

• Maintain session security
• Improve user experience
• Analyze usage and traffic patterns

You can adjust cookie settings in your browser, but some features of the platform may not function properly without them.

9. Third-Party Links

Our site may link to third-party websites. We are not responsible for their privacy practices. We encourage you to review their policies before providing any personal information.

10. Changes to This Policy

We may update this Privacy Policy periodically. When we do, we’ll revise the “Effective Date” and notify users of significant changes via email or platform notice.

11. Contact Us

For questions, concerns, or requests regarding this Privacy Policy, contact us.

‍